Check Whether Your Association Is Affiliated To An International Organisation Of The Same Discipline
(if not apply)

Secure Approval Of Your National Body National Body
(including cost for bid documents)

PRELIMINARY ASSESSMENT

Frequency: How often is the event held ?
Location: Previous host countries?
Competition: Who else is bidding?
Attendance: No. of delegates expected?
Technicalities: What are the deadlines?
Decision Making: Who will be selecting the venue?
Timing: which period is preferred?

PREPARE PRELIMINARY BUDGET – Assess Feasibility
FORM A STEERING COMMITEE
Secure Necessary Clearances in principle from:
Nodal Ministry
Ministry of Home Affairs
Ministry of External Affairs

POST-BID ACTIVITIES
Inform ICPB And Convert Steering Committee Into A National Organising Committee And Open A Secretariat
Inform nodal and other Ministries
Obtain offers from ICPB Members

Study Offers And Appoint Official Carrier, Professional Conference Organisers And Hotel/Hotels