Steps for Bidding for International Conferences
Check Whether Your Association Is Affiliated To An International Organisation Of The Same Discipline
(if not apply)
Secure Approval Of Your National Body National Body
(including cost for bid documents)
Frequency: How often is the event held ?
Location: Previous host countries?
Competition: Who else is bidding?
Attendance: No. of delegates expected?
Technicalities: What are the deadlines?
Decision Making: Who will be selecting the venue?
Timing: which period is preferred?
PREPARE PRELIMINARY BUDGET – Assess Feasibility
FORM A STEERING COMMITEE
Secure Necessary Clearances in principle from:
Ministry of Home Affairs
Ministry of External Affairs
Inform ICPB And Convert Steering Committee Into A National Organising Committee And Open A Secretariat
Inform nodal and other Ministries
Obtain offers from ICPB Members
Study Offers And Appoint Official Carrier, Professional Conference Organisers And Hotel/Hotels